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FAQ > Scheduling

Roubler FAQ

Scheduling

Employee Rostering system How to’s & training, learning, FAQs. Find everything you need to know for Employee Scheduling Software


Does a Rejection of the attendance record should include the reason for rejection on return to the employee?

Employees are notified via their mobile application and email of any rejected attendance record with the reason the provide for the rejection

Does Roubler enable the supervisor to compare rostered to actual attendance?

Yes. Roubler provides a business intelligence dashboard that supervisors can use to compare rostered to actual attendance in real time. This can be based on the current day, week or month as well as historical information. Within Roubler’s T&A module, the supervisor is also presented with an employee’s rostered shift times, actual clock times and the supervisor then has the ability to approve, reject or edit actual payroll times.

Roubler also has automatic rostering and machine learning whereby Roubler actually learns what trends or preferences occur in the roster from each period.

Does the rostering solution source employee information and shift availability and pass rosters to T&A and payroll?

Yes. The Rostering feature pulls through information from the employee’s profile and any leave and unavailability requests as all information is stored on the one code base. Roubler manages the entire employee lifecycle from recruitment, onboarding, rostering, time and attendance, leave and unavailability through to  payroll so it replaces the need for data transfers.

Are weather forecasts and local event knowledge incorporated into Roubler displays?

Not yet. We are developing capacity for Roubler to provided weather forecasts and other information throughout the employee roster and other displays. This provides the user with information to assist in understanding the staffing demands and particularly useful in food retailing.

Does Roubler incorporate resource availability, work restrictions, defined roles and skill levels to help determine the optimum roster under the restrictions of the relevant pay rules?

Roubler’s rostering tool provides automated optimisation via ‘Smart Rostering’. This functionality is very popular with Roubler customers. Roubler also provide budget and live labour cost and on-cost data for the end user to utilise.

Can Roubler ensure that selected employees do not exceed their maximum applicable shift times based on individual employee positions, work restrictions and awards?

Yes, Roubler can provide restrictions for each individual employee with regards to rostered hours, overtime or days of the week.

Does Roubler provide reports on the labour costs of the roster to the supervisor?

Roubler’s rostering software allows managers to simply drop and drag the shifts and Roubler automatically calculates the costs as you build the roster based on your payroll rules. Roubler’s tool will calculate the applicable shift gross labour cost automatically providing totals for departments, days, or weeks. Roubler also provides the ability to provide on costs such as pensions, workers compensation etc. to the labour costings.

Does Roubler send roster information to the employee including the start time, end time and rostered breaks?

Through Roubler’s mobile app and employee web portal, employees are notified of published rosters via a push notification on their phone. They can also log in and view these rosters via their mobile phone app or the web based employee portal. There is an option for employees to be notified via email.

Does Roubler permit an employee to submit periods of unavailability for rostering e.g. due to leave?

Yes. Roubler’s mobile application and web portal allows employees to submit periods of unavailability and leave requests to be approved by their supervisor. Once approved these employees will appear as unavailable for rostering during the specified and approved period of leave/unavailability.

Roubler should have the ability to approve or decline leave requests with an appropriate communication being returned to the requestor?

All leave requests are required to be approved or declined by an employee’s supervisor. Employees can track the status of leave requests via their mobile app or online employee portal. Any rejected leave requests will provide a response with a reason for the request being declined

Does Roubler permit an employee to submit periods of unavailability for rostering e.g. due to leave?

Roubler’s mobile application and web portal allows employees to enter periods of unavailability and leave requests to be approved by their supervisor. Once approved these employees will appear as unavailable for rostering during the specified and approved period of leave/unavailability.

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