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An Employee Self Service system your employees will love.

Roubler’s Employee Self Service (ESS) software combines essential HR tasks with cloud technology and an easy-to-use interface to give your employees a quick way to manage their working lives.

Employees have the freedom to check schedules, accept and decline shifts, make leave requests, view payslips and important documents and change their personal and payroll information – all from Roubler’s free Employee Self Service smartphone app or via a desktop computer portal.

Most importantly – all data is instantly synchronised with Roubler’s workforce management and payroll system so there are no data transfer delays. For example, if a change is made to a schedule, it will automatically be updated in the schedule view of the ESS for each employee. Managing your workforce couldn’t be easier!

Simple, fully integrated ESS system.

  • Complete integration with Roubler’s workforce management and payroll features – any changes made by employees on the ESS are instantly reflected in the system.
  • Employees can manage their own personal details as and when their circumstances change.
  • Run a completely paperless workforce – no paper schedules, leave application forms, payslips or timesheets.
  • The mobile app – available on Android and iOS – gives employees 24/7 access to rosters, payslips, personal details and leave balances.

All-in-one features.

View & edit employee details

Roubler’s Employee Self Service system removes the burden of data entry for mangers and HR staff and dramatically speeds up HR processes. Employees have the power to edit the details on their employee profile – and all information is instantly synchronised with Roubler’s workforce management and payroll tools.

  • Employees have the power to view and edit personal information such as phone numbers and addresses, emergency contacts, banking and super fund details, and upload their own profile picture – all through the mobile app or online cloud portal.
  • HR staff and managers no longer need to enter data or ensure details are up to date, freeing them to concentrate on their core roles.

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Manage employee leave

Leave management can be a complicated affair for large workforces and payroll teams with paper request forms, long approval processes and multiple systems. Roubler allows employees and managers to interact directly through the cloud-based web portal or mobile app to apply for and approve leave, simplifying and speeding up the process.

  • Using the Employee Self Service software, employees can submit leave requests at any time and receive notifications of their manager’s decision the instant it is made.
  • Employees can view leave balances and requests at any time.

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View employee schedules anytime

The Employee Self Service app gives employees access to their schedule at anytime from their smartphone. Any changes made by the manager to the scheduler, and any newly accepted shifts, will automatically appear in the employee’s roster view.

No need for printed outs, external messaging apps or emails – our integrated ESS and scheduling system does it all for you.

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Advise of shift unavailability

Ensuring efficiency and transparency in the scheduling process is critical. The Employee Self Service portal and mobile app drive proactive employee-management communication. Employees can enter the days they are unavailable via the Employee Self Service system.

This information is passed directly to the scheduling tool, ensuring that managers can create employee rosters that only include those staff who are available for those specific shifts.

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View pay slips & payment summaries

Roubler’s Employee Self Service system eliminates the need for paper payslips and frees your payroll team from time consuming queries about payment summaries and updating bank and superannuation details.

  • Employees can view, download and email their payment summaries and pay slips directly from the online portal or mobile app, and can update banking and superannuation details at any time.
  • Mandatory fields ensures updated payroll information can’t be submitted unless it’s complete.

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View important documents

All employee submitted documents such as leave requests, expense reimbursements and claims, receipts, pay slips and payment summaries, along with HR policies, handbooks and contracts are available through the cloud portal or mobile app.

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Discover the benefits of Roubler’s Employee Self Service software

Request a demonstration

What our customers say

See Dominique's Story

"Roubler allows retailers to make operational efficiencies across their business"

See Matt's Story

"The biggest thing is how much time it has freed up for me"

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