close  video close icon

Plan and forecast your schedule with ease.

Roubler’s Employee Scheduling feature is the intelligent way to schedule your staff seamlessly with maximum employee engagement and visibility across your organisation. With inbuilt schedule costing functionality, you will have live and accurate labour forecasting on hand at all times.

The Roubler intelligent Smart Scheduling tool automatically assesses which employee is best suited for a shift based on availability and skills. This significantly reduces the time your manager’s spend planning and building out employee schedules.

Intuitive, online scheduling.

  • AI automated rostering capability
  • Live and costed labour forecasting
  • Simple drag and drop interface
  • Regular shift pattern management with alerts and built in workflows
  • Live KPI data including labour cost, labour efficiency, overtime and hours forecast
  • Multi-site scheduling system with added efficiency tools

All-in-one features.

Intelligent Employee scheduling software

Roubler’s employee scheduling feature allows you to create schedules in a way that suits you and your business.

  • Live costings, labor efficiency statistics and employment law compliance from the moment you schedule the first employee.
  • Drag and drop scheduling functionality for allocating individual shifts.
  • Day, week, fortnight and month scheduling views.
  • Full visibility of leave and unavailability from your schedule.
  • Auto complete the entire employee schedule in a single click.
  • The ‘Copy Schedule’ tool speeds up your scheduling process.
  • Add workflows into your scheduling for added compliance or operational requirements.

Smart Scheduling Tool

Roubler leverages the one system design and instantly pulls data from employee payroll profiles – including pay rates, and leave and unavailability – to achieve intelligent and automated online scheduling in seconds.

Roubler’s Smart scheduling function auto-fills unassigned shifts by assessing the:

  • employees available in your location e.g. those who aren’t on leave
  • type of role required
  • minimum hours off required between shifts
  • maximum working hours limits
  • staff performance rating

With one click, Roubler uses machine learning to suggest the right employees for each shift and auto-completes your schedule.

Learn more

Multi-site employee scheduling

Whether you run multiple divisions within the same location or work-site, are a franchise owner or run multiple locations, Roubler has the flexibility to manage different schedules, work areas, roles, activities and locations all on a single cloud-based software platform.

  • Accurately cost schedules for each division or location prior to publishing.
  • Ideal for franchise and multi-site locations.
  • Visibility across all locations anytime, anywhere form your mobile, tablet or PC.
  • Allocate resources to areas or locations of most demand on a central location or site-by-site basis using real time data to support decision making.

Learn more

Part-time & full-time shift patterns

By setting weekly or fortnightly shift-patterns that can be auto-filled into your schedule, you can save hours of work entering shifts and remembering your employee’s working hours and days.

  • Set patterns of work for full-time and part-time employees in their employee profile.
  • Choose a weekly or fortnightly date range and start date for the pattern.
  • Set the hours your employee works each day.

Shift patterns can be used to automatically pre-fill your schedule. This leaves you free to concentrate on allocating unassigned shifts individually or by using our one-click Smart Scheduling feature to auto-fill the rest!

Learn more

Automatic costings

See exactly how much your labor costs are in real-time. Roubler’s online scheduling software automatically costs out any combination of time rates, overtime, complex arrangements such as higher duties or split shifts, and will alert you if you schedule an individual outside maximum working hours and minimum break time limits.

Roubler removes the hassle of trying to stay across legislative changes, allowing you to focus on creating your schedule as quickly as possible.

  • Accurate, reliable and automatic award compliance
  • Consistently up-to-date with the most industry regulations
  • Never be caught out with payroll or budget errors again

Communicate & manage schedules

Improve your workplace and employee communication and engagement through the Roubler scheduling system. Roubler will automatically keep your workforce up to date with changes to the schedule using mobile app push notifications, SMS or email.

  • Schedules are always visible and communicated live to all employees via Roubler’s mobile app or via the Employee Self Service portal.
  • Workflows can be used to communicate changes that require specific acknowledgement or alerts.
  • Have the option to allow your workforce to accept scheduled shifts and track this in real time from the scheduling system.

Learn more

Swap shifts without confusion

Roubler’s Shift Swapping function eliminates the confusion caused by shift swapping via text message, WhatsApp, social media or email.

  • Employees can offer their shift to others in the same location using the mobile app.
  • Online schedules are automatically updated when swaps occur.
  • Automatic notifications are sent to all employees about available and taken shifts.
  • Employees can manage their own shifts taking the burden off managers.

Learn more

Send ad-hoc shift requests

Roubler gives you the flexibility to create and send a request to your employees to approve or reject the shift change directly from the Scheduling tool.

  • Roubler will automatically prompt you if approval from an employee is needed for a particular shift or shift change.
  • Send requests to employees to work a shift that is longer or shorter than their employment conditions allow or without the minimum time between shifts.
  • Send requests to employees to work a shift outside their normal shift pattern or in addition to their current schedule or shift pattern.
  • A push notification and email is sent to the employee to alert them of the request. They can then approve or reject the shift. If approved, it will automatically appear in their schedule.

View approved leave & unavailability

There’s nothing more frustrating than having to move between applications, tabs or even software programs just to check details while you’re in the middle of creating an employee schedule.

With Roubler, you can view all approved leave requests and unavailability requests from within the Rostering tool, saving you time and painful cross-checking.

Discover the benefits of Roubler’s Scheduling feature.

Request a demo

What our customers say

See PS. Cafe's Story

"It saves me time, it’s efficient..."

See Matt's Story

"The biggest thing is how much time it has freed up for me"

See more customer stories