Employee file
Workforce Management Glossary
Employee file
What is an employee file?
An employee file is a document that details employee specific information ranging from details needed to process payroll like their address and date of birth, as well as information pertaining to performance and behaviour.
Why are employee files important?
An employee file is an essential document as in one place, it lets management know everything about an employee. This proves beneficial for all departments within a business. For example, payroll can glean salary information in order to process the right payslip. HR can keep track of workplace behaviour and management has a record of achievements.
In terms of performance appraisals, managers can read the file to make sure that they either reward or encourage the employee appropriately. In relation to disciplinary action, the employee file can be read to see if the behaviour is an outlier or something that is becoming a habit, therefore providing them with the information needed to act accordingly.
How to manage and store employee files?
When it comes to accessing information about employees there are often time pressures involved. Rather than having to travel from department to department collecting the relevant information, Roubler’s electronic document management system allows for information to be stored and accessed at the touch of a button.
By removing the need to keep paper files, information can be accessed in a timely fashion. Helping everyone from managers looking to prepare for important meetings to staff in the payroll department as they start the processes relating to actioning payroll.