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Employee self service (ESS) payroll and more

Provide an exceptional employee experience and empower your team with mobile access.

Empower your team with mobile ESS

Put the power in your team’s hands with Roubler’s employee self service (ESS) payroll system. With Roubler, employees can manage their work life anytime, anywhere, via mobile app or desktop.

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Increase engagement and communicate with ease

Roubler’s powerful ESS, In-App Chat & Broadcast Messaging features allow managers to communicate with ease, ensuring employees never miss a newly rostered shift, company update, or updated policy or procedure. Managers can directly broadcast essential announcements to employees, enhancing clarity and ensuring unified communication. Roubler supports real-time collaboration and instant updates, allowing for immediate sharing of crucial information and notifications regarding schedule and policy changes.

Engaging with your team has never been easier.

Manage your team more efficiently on mobile

With Roubler’s mobile app, managers can check their team’s timesheets, leave requests and expense claims any time, anywhere. This feature makes it easy to approve or decline on the go – it’s as simple as swipe left, swipe right.

Leave management on mobile app
ess payroll

Ease of use with in and out clocking

Designed with efficiency in mind, the mobile time clock feature gives your team an easy and reliable way to clock in and out of their shift directly from their mobile phone.

Help ensure health and wellbeing

Ask your team to answer customisable questions when they clock in and clock out for their shift. This feature can be used for general communications and questionnaires as well as gaining more understanding of your employees health and wellbeing status’.

employee benefits in app

Provide staff benefits via the mobile ESS system

Provide your team with access to their staff benefits directly from the mobile app. You can link through to your business’s existing benefits program, or choose from Roubler’s constantly-expanding list of benefits.

Allow flexibility with shift bidding

Roubler’s shift bidding feature allows employees to bid on available shifts via the employee self service app. They can accept or decline to work at certain times, granting them more flexibility over their schedules.

“Roubler is awesome. I can see my shifts, book leave, update any personal information, and access company documents straight from the mobile app.”


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Key ESS functionality

  • Employee profile updates
  • Full roster visibility
  • Availability and leave requests
  • ESS payslip access
  • Document library
  • Fast expense claims
  • Employee benefits
  • Hygienic mobile clock in (optional)
  • Employee health checks
  • Shift bidding feature
  • Management features.

Key ESS system benefits

  • Empower employees with mobile access
  • Increase engagement and productivity
  • Provide an intuitive user experience
  • Reduce the need for manual data entry
  • Do away with paperwork
  • Benefit from regular automatic updates
  • Support a fluctuating workforce
  • Encourage flexibility with the option to choose shifts
  • Provide complete functionality in one app.

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More employee self service (ESS) features

All-in-one ESS payroll software

Employee self service forms a seamless part of Roubler’s all-in-one software, which includes everything you need to recruit, onboard, roster, manage and pay your team. Staff and managers can access the ESS payroll portal from desktop or mobile, with intuitive features that work cohesively with the entire Roubler system.

Complete employee self service

Roubler’s employee self service feature includes everything your staff need to manage their work life. With everything from rosters, to essential documents, to expense claims, our desktop and mobile ESS system is the perfect way to empower your team and keep them engaged.

View rosters and swap shifts

The employee self service app gives your team access to their roster at any time from their smartphone or desktop, eliminating the need for printed rosters, external messaging apps or emails. If you choose, employees can even swap shifts with their colleagues, and any changes will automatically appear in the roster.

Manage staff availability

The employee self service feature simplifies the process of communicating staff availability without all the back-and-forth. Employees simply enter the times they are not available directly into the ESS system, and this information is passed automatically into the rostering tool, ensuring managers cannot inadvertently roster staff on if they are not available to work.

ESS leave management

With Roubler’s ESS leave management functionality, employees can request leave at the click of a button, which managers can then quickly approve or decline, simplifying and speeding up the entire process. Staff will receive an instant notification as soon as their manager has actioned their request. Employees can also view their leave balances and requests at any time.

Submit expense claims

Employees can easily submit expense claims via Roubler’s ESS system by taking a photograph of their receipt and submitting it via the mobile app or desktop. They can log in to view pending, approved and declined requests no matter where they are. Managers can also approve or decline their team’s expense claims on the go.

Access ESS payslips

Roubler’s employee self service feature eliminates the need for paper payslips and frees up your payroll team’s time by reducing the volume of queries they are required to answer with each pay run. Staff can easily access ESS payslips, and can also view, download and email their payment summaries directly from the online portal or mobile app.

View important documents

The document library feature makes it easy to share key information with your entire team, or with select groups, so they have access to the HR policies, handbooks and information they need directly through the cloud portal or mobile app.


Where is the ESS information stored?

Roubler ESS information is hosted and managed within Amazon Web Services (AWS), the most secure cloud computing environment available. This means you can have peace of mind knowing data is safe and secure on the cloud.

Does it support iOS and Android?

Roubler’s ESS app supports both iOS and Android devices.

Can my employees update their own information?

Employees can update their own personal, availability and payroll information through Roubler’s ESS app.

Can my employees access this from a browser or just the app?

Employees can access the Roubler platform through the desktop browser but can only access the ESS app through their mobile devices.

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