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Staff Rota Software

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Sophisticated simplicity. Intuitive, automated rota software.

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AI auto rotas with a single click

Roubler’s smart rota software uses AI & machine learning to automatically create your rotas based on preset criteria, reducing wage costs and eliminating hundreds of hours of wasted time spent building a rota. Our customers have reported an 81% reduction in time to build a rota.

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Roubler dashboard on mobile and tablet

“Always on” HMRC compliance

True peace of mind. Roubler’s always on compliance tools allow management at HQ to set parameters around shifts or HMRC requirements with inbuilt hold points automatically flagging store or site managers if they attempt to rota outside of those rules. Simple and beautifully easy to use workflows allow the store manager and employee to agree to changes with all records stored and updated directly within Roubler. Roubler’s auto rota tool takes these rules into consideration and with a click of a button auto rota your entire workforce!

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Plan and forecast your rota with ease.

The Roubler intelligent Smart Rota tool automatically assesses which employee is best suited for a shift based on availability, demand and skills. Free your managers by allowing Roubler to automatically plan and build out employee rota in seconds. Best of all, once approved, rotas are sent straight to staff via the employee self service app.

Roubler’s employee rota software is the intelligent way to rota your staff seamlessly with maximum employee engagement and visibility across your organisation. With inbuilt rota costing functionality, you will have live and accurate labour forecasting on hand at all times.

Intuitive, online rota.

  • AI automated rota capability.
  • Live and costed labour forecasting.
  • Simple drag and drop interface.
  • Regular shift pattern management with alerts and built in workflows.
  • Live KPI data including labour cost, labour efficiency, overtime and hours forecast.
  • Multi-site rota system with added efficiency tools.

Rota software features

Intelligent employee rota software

Roubler’s Employee Rota feature allows you to create rotas quickly in a way that suits you and your business.

  • Live costings, labour efficiency statistics and payroll from the moment you rota the first employee.
  • Drag and drop rota functionality for allocating individual shifts.
  • Day, week, fortnight and month rota views.
  • Full visibility of leave and unavailability from your rota.
  • Auto complete the entire employee rota in a single click.
  • The ’Copy Rota’ tool speeds up your rota process.
  • Add workflows into your rota for added compliance or operational requirements.

Smart auto rota tool

Roubler leverages the one system design and instantly pulls data from employee payroll profiles – including payroll rules, leave and unavailability – to achieve intelligent and automated online rota in seconds.

Roubler’s Smart Rota tool auto-fills unassigned shifts by assessing the:

  • employees available in your location e.g. those who aren’t on leave
  • type of role required
  • minimum hours off required between shifts
  • maximum working hours limits
  • staff performance rating

With one click, Roubler uses machine learning to suggest the right employees for each shift and auto-completes your rota.

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Multi-site employee rota

Whether you run multiple divisions within the same location or worksite, are a franchise owner or run multiple locations, Roubler has the flexibility to manage different rota, work areas, roles, activities and locations all on a single cloud-based software platform.

  • Accurately cost rota for each division or location prior to publishing.
  • Ideal for franchise and multi-site locations.
  • Have full visibility across all locations anytime, anywhere form your mobile, tablet or PC.
  • Allocate resources to areas or locations of most demand on a central location or site-by-site basis using real time data to support decision making.

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Part-time & full-time shift patterns

By setting weekly or fortnightly shift patterns that can be auto-filled into your rota, you can save hours of work entering shifts and remembering your part and full-time employee’s working hours.

  • Set patterns of work for full-time and part-time employees in their employee profile.
  • Choose a weekly or fortnightly date range and start date for the pattern.
  • Set the hours your employee works each day.

Shift patterns and payroll rules can be used to automatically pre-fill your rota. This leaves you free to concentrate on allocating unassigned shifts individually or by using our one-click Smart Rota tool to auto-fill the rest!

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Complete HMRC Interpretation

Roubler’s online Rota software automatically costs out any combination of pay rates, overtime, complex arrangements such as higher duties or split shifts, and will alert you if you rota an individual outside maximum working hours and minimum break time limits.

  • Accurate, reliable and “always on” HMRC payroll compliance.
  • Consistently up-to-date with the most recent HMRC legislative requirements.
  • Never be caught out with payroll non-compliance again.

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Communicate & manage rotas with our employee self service app

Improve your workplace and employee communication and engagement through the Roubler Rota system and Employee Self Service app. Roubler will automatically keep your workforce up to date with changes to the rota using mobile app push notifications, SMS or email.

  • Rotas are always visible and communicated live to all employees via Roubler’s mobile app or via the Employee Self Service portal.
  • Workflows can be used to communicate changes that require specific acknowledgement or alerts.
  • Have the option to allow your workforce to accept rostered shifts and track this in real time from the rota system.

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Swap shifts without confusion

Roubler’s Shift Swapping function eliminates the confusion caused by shift swapping via text message, WhatsApp, Facebook or email.

  • Employees can offer their shift to others in the same location using the mobile app. Online rotas are automatically updated when swaps occur.
  • Automatic notifications are sent to all employees about available and taken shifts.
  • Employees can manage their own shifts, taking the burden off managers.

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Send ad-hoc shift requests

Roubler gives you the flexibility to create and send a request to your employees to approve or reject the shift change directly from the Rota tool.

  • Roubler will automatically prompt you if approval from an employee is needed for a particular shift or shift change.
  • Send requests to employees to work a shift that is longer or shorter than their employment conditions allow or without the minimum time between shifts.
  • Send requests to employees to work a shift outside their normal shift pattern or in addition to their current rota or shift pattern.
  • A push notification and email is sent to the employee to alert them of the request. They can then approve or reject the shift. If approved, it will automatically appear in their rota.

View approved leave & unavailability

There’s nothing more frustrating than having to move between applications, tabs or even software programs just to check details while you’re in the middle of creating a rota.

With Roubler, you can view all approved leave requests and unavailability requests from within the Rota tool, saving you time and painful cross-checking.

What our customers say

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