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HR electronic document management system (EDMS)

Communicate essential business information, documents and policies via desktop and mobile.

Communicate effectively with document management

With one simple feature you can quickly communicate important information to the right people, and give your team the flexibility to keep track of relevant documents and files from within the mobile app or employee portal.

payroll

Eliminate paperwork and transform HR processes

Roubler’s electronic document management system (EDMS) will help transform your HR processes and enable your business to go paperless. Employees have convenient access to essential documents online, and can easily sign them electronically rather than relying on manual paperwork.

document library

Provide access to relevant teams and employees

Roubler enables a tailored approach to document management, enabling managers to provide team members with specific documents that are relevant to them. Access can be provided according to the individual, team, role type, location, or business-wide.

We were trying to manage our workforce with several systems that didn’t talk to each other. Roubler brings everything together seamlessly.

– JONATHAN WEST, IT MANAGER, NOTTINGHAM ICE CENTRE

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Key electronic document management functionality

  • Customisable document management system
  • Videos, documents, policies and more
  • Access for individuals, teams, locations or business-wide
  • Electronic signatures for any file type
  • Mobile and desktop access to documents.

Key HR document management benefits

  • Communicate important company-wide information quickly
  • Keep employees informed and up-to-date
  • Provide instant, secure document access on mobile
  • Go paperless with electronic signatures
  • Meet document storage compliance requirements.

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More document library features

Electronic document access control

Roubler’s HR document library makes it easy to provide relevant and confidential information to the right people or teams. Segment and grant file access to specific individuals or role types such as employees, managers, admin, or payroll. You can also choose to share with employees at a specific location, or to all staff business-wide.

Mobile and desktop access

The document library can be accessed via the mobile app and on desktop, giving staff easy access to essential information such as:

  • Business-wide announcements
  • Training and onboarding videos
  • Heath and safety information
  • Work from home policies
  • Employee handbooks
  • Processes and procedures
  • Performance reviews.

Electronic signatures

Whether you’re rolling out a new business-wide policy, or need an individual employee to sign a new contract, Roubler’s document management system makes it easy to send documents for signing. Managers simply request a signed acknowledgement when uploading a file, and the recipient will be prompted to review and sign the document electronically via the online portal or ESS mobile app. Signed files will then be stored in their employee profile.

HR document library

Roubler’s document library feature gives you the freedom to create a document management system that works for your business. Managers can create as many folders and sub-folders as needed, and can edit, organise or delete folders with ease.

Compliance and record-keeping

In the UK, businesses are legally required to keep some employment records for three years. Roubler’s HR document management and all-in-one system helps ensure compliance by storing essential information including:

Streamlined document management

Roubler’s electronic document management system (EDMS) helps businesses manage information, data and documents digitally and provide access to teams and individuals as needed. It enables users to upload documents and ensure data management processes
are not cumbersome.

Document version control

Efficiently organising digital documents for an entire workforce can be a challenge. The risk of sending the wrong version of a policy or procedure, or forgetting to send a document to a key employee is high. Roubler helps reduce these risks and streamline the entire document management process.

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