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Employee rota software

Roubler’s AI-driven, automated rota software will save you time and money.

Create AI rotawith a single click

Roubler’s fully automated smart rota software uses the latest AI techniques to automatically create an efficient schedule at the click of a button. It chooses the right staff for each shift based on preset criteria such as qualifications, availability and seniority, reducing the amount of time you spend creating rota by up to 81%.

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Ensure HMRC compliance

With Roubler you have true peace of mind knowing that you will meet your HMRC tax requirements. Our sophisticated software allows you to set parameters in line with HMRC regulations, taking the complexity out of compliance. Roubler’s auto rota tool takes these built-in pay rules into consideration and enables you to automatically schedule your entire workforce with a click of a button.

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Keep your rota costs to a minimum

Roubler’s rota includes live and accurate labour forecasting data, so you can make the best possible decision about who to schedule on to each shift and keep staffing costs to a minimum. It’s never been easier to optimise your rota and reduce your wage bill with our powerful workforce reporting.

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Plan and forecast your rota with ease

Create your rota with ease with this powerful automated tool that can be completely customised to suit your business.

Roubler’s intelligent smart rota automatically assesses which employee is best suited for a shift based on their availability, demand and skills.

There’s no better way to save time and reduce wage costs, all while ensuring you’re payroll tax compliant.

Intuitive online scheduling

  • Let our powerful AI smart rota generate the most efficient schedule for your business.
  • Reassign shifts with ease thanks to our simple drag and drop interface.
  • Access live KPI data including labour cost, labour efficiency, overtime and hours forecast.
  • Work across multiple sites efficiently with our multi-site scheduling tools.

Rota software features

Intelligent employee rota software

Roubler’s rota feature allows you to create schedules quickly and easily. It includes:

  • Live costings, labour efficiency statistics and full compliance functionality
  • Drag and drop rota functionality for allocating individual shifts
  • Day, week, fortnight and month schedule views
  • Full visibility over leave and availability from your rota
  • The ability to auto complete the entire employee rota with a single click
  • A fast and effective “copy rota” function to speed up the scheduling process
  • Workflows that can be incorporated into your rota process to ensure compliance or to meet operational requirements.

Smart auto rota tool

Roubler instantly pulls data – including compliance rules, leave and availability – from employee profiles to automatically create intelligent online schedules in seconds.

With one click, Roubler uses machine learning to suggest the right employees for each shift and auto-completes your rota, taking into account:

  • Which employees are available in your location
  • What kind of role is required to fill a shift
  • The minimum number of hours off required between shifts
  • Limits around maximum working hours
  • Your customised staff rating.

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Multi-site employee scheduling

Whether you run several divisions in the one location, manage multiple locations, or own a franchise, Roubler has flexible rota functionality to suit you. It lets you manage different schedules, work areas, roles, activities and locations all in a single cloud-based software platform. You can:

  • Accurately cost out rota for each division or location before publishing it
  • Gain full visibility across all locations anytime, anywhere from your mobile, tablet or PC
  • Allocate employees to areas or locations using real time data to support decision making.

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Part time and full time shift patterns

You can save hours of work by automatically setting standard hours on a weekly or fortnightly basis, that can be used to automatically pre-populate your roster. Roubler makes it easy to:

  • Set patterns of work for full-time and part-time employees in their employee profile
  • Choose a weekly or fortnightly date range and start date for the pattern
  • Define the exact hours your employee works each day
  • Use our one-click smart rota tool to auto-fill the rest.

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Complete payroll tax compliance

Roubler’s online rota software automatically costs out any combination of pay rates, overtime, and complex arrangements such as higher duties or split shifts, and will alert you if you schedule an individual outside maximum working hours and minimum break time limits.

This feature gives you:

  • Accurate, reliable, payroll tax compliance
  • Pay rules that are up-to-date with the latest requirements
  • Confidence that you will not be caught out with non-compliance.

Employee self service schedules

Keep your staff informed of the latest changes to their rota via the employee self service app. Roubler will send employees a push notification in the smartphone app when they have a new rota to view, or if a new shift becomes available.

  • Schedules are always visible and communicated live to all employees via Roubler’s mobile app or via the employee self service portal
  • Workflows can be used to communicate changes that require specific acknowledgement or alerts
  • Have the option to allow your workforce to accept scheduled shifts and track this in real time from the rota system.

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Shift swapping without the confusion

Roubler’s shift swapping function streamlines the entire process by allowing your team to accept shifts that become available from the convenience of the employee self service smartphone app, which synchronises instantly with the entire Roubler system.

  • Employees can offer their shift to other team members at the same location using the mobile app. Online rota are automatically updated when swaps occur.
  • Automatic notifications are sent to all employees about available and taken shifts.
  • Employees can manage their own shifts, taking the burden off managers.

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Ad-hoc shift requests

Roubler gives you the flexibility to send a request to your employees directly from the rota tool, asking them to accept or reject a change to their existing shifts.

  • Roubler will automatically prompt you if approval from an employee is needed for a particular shift or shift change.
  • Send requests to employees to work a shift that is longer or shorter than their employment conditions allow or without the minimum time between shifts.
  • Send requests to employees to work a shift outside their normal shift pattern or in addition to their current schedule or shift pattern.
  • A push notification and email is sent to the employee to alert them of the request. They can then approve or reject the shift. If approved, it will automatically appear in their schedule.

Visibility over leave and staff availability

There’s nothing more frustrating than having to move between applications, tabs or even software programs just to check staff availability details while you’re in the middle of creating a rota.

With Roubler, you can view all approved leave and any unavailability from within the scheduling tool, saving you time and painstaking cross-checking.

What our customers say

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We will always respect your privacy. We will treat your personal details with the utmost care, and will never sell your information to any third parties. If you choose to receive occasional updates and advice on how to grow your business you can unsubscribe at any time. View our Privacy Policy here.
We will always respect your privacy. We will treat your personal details with the utmost care, and will never sell your information to any third parties. If you choose to receive occasional updates and advice on how to grow your business you can unsubscribe at any time. View our Privacy Policy here.