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HR & Payroll Employee Self Service Software

Roster on mobile
Employees profile on tablet
Dashboard on tablet

Empower employees to self serve anywhere, anytime.

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True employee engagement

Roubler’s employee self service app provides true connectivity and engagement with your team whilst eliminating the admin burden of manual HR and payroll tasks. Communicate rosters, leave, unavailability, update employee details, shift swapping and so much more. All in the palm of your hand.

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Give your employees the tools

Increase productivity and eliminate manual processes by providing your team with the tools to manage and update their profiles, leave, rosters and much more. Provide your employees with a secure gateway with seamless connective to rosters and payroll in real time. if your employees update their bank account details a minute before the payroll is processed, Roubler automatically updates the file and eliminates back pay and reworks.

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Employee Self Service system your employees will love.

Roubler’s Employee Self Service (ESS) software combines essential HR tasks with cloud technology and an easy-to-use interface to give your employees a quick way to manage their working lives.

Employees have the freedom to check rosters, accept and decline shifts, make leave requests, view payslips and important documents and change their personal and payroll information – all from Roubler’s free Employee Self Service smartphone app or via a desktop computer portal.

Most importantly – all data is instantly synchronised with Roubler’s workforce management and payroll system so there are no data transfer delays. If a change is made to a roster, it will automatically be updated in the roster view of the ESS for each employee. Managing your workforce couldn’t be easier!

Simple, fully integrated ESS system.

  • Complete integration with Roubler’s workforce management and payroll features – any changes made by employees on the ESS are instantly reflected in the system.
  • Employees can manage their own personal details as and when their circumstances change.
  • Run a completely paperless workforce – no paper rosters, leave application forms, payslips or timesheets.
  • The mobile app – available on Android and iOS – gives employees 24/7 access to rosters, payslips, personal details and leave balances.

Employee Self Service (ESS) features

View & edit employee details

Roubler’s Employee Self Service system removes the burden of data entry for mangers and HR staff and dramatically speeds up HR processes. Employees have the power to edit the details on their employee profile – and all information is instantly synchronised with Roubler’s workforce management and payroll tools.

  • Employees have the power to view and edit personal information such as phone numbers and addresses, emergency contacts, banking, PAYE, SARS details, and upload their own profile picture – all through the mobile app or online cloud portal.
  • HR staff and managers no longer need to enter data or ensure details are up to date, freeing them to concentrate on their core roles.

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Manage employee leave

Leave management can be a complicated affair for large workforces and payroll teams with paper request forms, long approval processes and multiple systems. Roubler allows employees and managers to interact directly through the cloud-based web portal or mobile app to apply for and approve leave, simplifying and speeding up the process.

  • Using the Employee Self Service software, employees can submit leave requests at any time and receive notifications of their manager’s decision the instant it is made.
  • Employees can view leave balances and requests at any time.

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View rosters anytime

The Employee Self Service app gives employees access to their roster at anytime from their smartphone. Any changes made by the manager to the roster, and any newly accepted shifts, will automatically appear in the employee’s roster view.

No need for printed rosters, external messaging apps or emails – our integrated ESS and rostering system does it all for you.

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Advise of shift unavailability

Ensuring efficiency and transparency in the rostering process is critical. The Employee Self Service portal and mobile app drive proactive employee-management communication. Employees can enter the days they are unavailable via the Employee Self Service system.

This information is passed directly to the rostering tool, ensuring that managers can create employee rosters that only include those staff who are available for those specific shifts.

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View pay slips & payment summaries

Roubler’s Employee Self Service system eliminates the need for paper payslips and frees your payroll team from time-consuming queries about payment summaries and updating bank and superannuation details.

  • Employees can view, download and email their payment summaries and pay slips directly from the online portal or mobile app, and can update banking, PAYE, pension, SITE, SARS or any other employee details at any time.
  • Mandatory fields ensures updated payroll information can’t be submitted unless it’s complete.

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View important documents

All employee submitted documents such as leave requests, expense reimbursements and claims, receipts, pay slips and payment summaries, along with HR policies, handbooks and contracts are available through the cloud portal or mobile app.

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What our customers say

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