{"id":8645,"date":"2019-03-19T15:27:11","date_gmt":"2019-03-19T04:27:11","guid":{"rendered":"https:\/\/roubler.com\/za\/to-outsource-or-stay-in-house-that-is-the-payroll-question\/"},"modified":"2021-03-09T12:29:32","modified_gmt":"2021-03-09T01:29:32","slug":"outsource-or-inhouse-payroll","status":"publish","type":"post","link":"https:\/\/roubler.com\/za\/resources\/blog\/outsource-or-inhouse-payroll\/","title":{"rendered":"To outsource your payroll or stay in-house? That&#8217;s the question."},"content":{"rendered":"\n<p>When it comes to running a successful business there are a number of areas that cannot be neglected, but few are anywhere near as important as a well-managed payroll system. Getting it right goes beyond merely choosing good payroll software. Do you opt for in-house payroll, or look to an external partner that can provide outsourced payroll solutions?<\/p>\n\n\n\n<p>Why is payroll so important in running a healthy company? In the simplest way of looking at things, staff won\u2019t work to their optimum \u2013 or indeed work at all \u2013 <a href=\"https:\/\/roubler.com\/za\/payroll-errors-employee-retention\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"when there are problems with the managed payroll service (opens in a new tab)\">when there are problems with the managed payroll service<\/a>.<\/p>\n\n\n\n<p>In any case, a badly managed payroll is costly. In Australia, it\u2019s estimated that the top employers are guilty of around $4.4million in payroll mistakes annually. Often this can result from insufficient resources for the department, and the job of rectifying the mistake means more expense.<\/p>\n\n\n\n<p>The price of payroll professionals is rising all the time, too, although this shouldn\u2019t be taken to mean that in-house is always worse than <a href=\"https:\/\/roubler.com\/za\/managing-risks-outsourcing\/\" target=\"_blank\" rel=\"noreferrer noopener\" aria-label=\"outsourced payroll, which also comes with its own risks (opens in a new tab)\">outsourced payroll, which also comes with its own risks<\/a>. Ultimately, if you choose to cut corners in your own office or place trust in a poor payroll partner company the results will be the same \u2013 big problems.<\/p>\n\n\n\n<p>Where one key differentiator can be found is in terms of people power, or perhaps more accurately people hours. If major expansion plans are in place, or the company has been going through a period of significant growth then it stands to reason that an outsourced payroll may be the best solution\u2014 freeing up more staff to concentrate on making sure that expansion stays on course.<\/p>\n\n\n\n<p>However, it\u2019s important to realise that providers don\u2019t necessarily come cheap. There are flat set-up fees, which can stretch into the thousands, along with a per-employee-rate, chargeable to each pay cycle. So if you\u2019re looking for outsourced payroll, choosing the right people to run that managed payroll is obviously essential.<\/p>\n\n\n\n<p>However in-house is still a great option for many businesses. \u201cKeeping payroll in-house gives you the greatest level of control over your data and instant access to insights about pay statistics,\u201d says Andrew Northcott, founder of Roubler, which specialises in payroll software and provision. \u201cYou also have the benefit of greater agility and lower costs if you need to run out-of-cycle pay runs. If you use a paperless, integrated workforce management and payroll software package it can be a very quick and easy process,\u201d he notes.<\/p>\n\n\n\n<p>Overall though, there are fewer costs incurred when you go with an outsourced payroll, which may make it easier to manage the overall budget. In addition to the flat fee and cost per-employee, the only real expense is comes from paying a member of staff for their time in managing the relationship between your business and the payroll provider. That could include hourly wages for meetings, travel costs, and so forth.<\/p>\n\n\n\n<p>\u201cThere are several advantages [of outsourcing], but the biggest is that you have the peace of mind knowing that your payroll is in the hands of experienced staff who are completely up to date on current employment laws and payroll legislation,\u201d he continues.<\/p>\n\n\n\n<p>\u201cYou aren\u2019t forever wondering if you\u2019ve run payroll correctly or if you are at risk of a fine. Outsourcing also allows managers and staff who aren\u2019t payroll experts to focus on their roles and do what they do best for the benefit of the business.\u201d<\/p>\n\n\n\n<p>Needless to say, for many companies, particularly at the smaller end of the business world, the idea of outsourcing can be daunting. It implies being tied into formal contracts, often before you really know whether the solution is workable or affordable in the long run. Mr Northcott has specific advice in such instances.<\/p>\n\n\n\n<p>\u201cIt\u2019s important to understand that financial benefits aren\u2019t always immediately visible. Firstly, by outsourcing you don\u2019t need to consider software costs or the costs of training the person who is responsible for payroll in your business in current employment laws and compliance issues.<\/p>\n\n\n\n<p>\u201cSecondly, you save money in terms of time. In small business, payroll is often the responsibility of the owner or manager, but this means that working on an administrative function like payroll takes them away from valuable tasks that help them build their business and increase revenue.\u201d<\/p>\n\n\n\n<p>All of which brings us to one last question, which is perhaps the most important of all. If a business does decide to go with an outsourced payroll, placing the responsibilities of a managed payroll service in the hands of a third party, how do managers and directors decide on which providers to trust?<\/p>\n\n\n\n<p>\u201cFirstly, ask as many questions as possible about the software they use \u2013 it should give you the option to build-in compliance tools and controls to prevent errors,\u201d adds Mr Northcott.<\/p>\n\n\n\n<p>\u201cLook for a partner who will provide the exact level of service you need. You won\u2019t save much time if you are constantly transferring and checking data. Also, look for a partner who will be open and transparent about data \u2013 it\u2019s your payroll after all.\u201d<\/p>\n","protected":false},"excerpt":{"rendered":"<p>When it comes to running a successful business there are a number of areas that cannot be neglected, &#8230;<\/p>\n","protected":false},"author":13,"featured_media":8646,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[882],"tags":[936,935,566,527],"class_list":["post-8645","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-payroll-remuneration","tag-in-house-payroll","tag-managed-payroll","tag-outsourced-payroll","tag-payroll"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Outource Payroll or Run In-House - How to Decide Roubler Australia Blog<\/title>\n<meta name=\"description\" content=\"Deciding whether to keep your payroll in-house or sending it to a managed payroll service is a difficult decision. 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