{"id":15875,"date":"2021-08-08T11:40:00","date_gmt":"2021-08-08T01:40:00","guid":{"rendered":"https:\/\/roubler.com\/uk\/resources\/blog\/how-to-choose-the-right-rostering-software\/"},"modified":"2022-03-31T12:35:09","modified_gmt":"2022-03-31T01:35:09","slug":"how-to-choose-the-right-rota-software","status":"publish","type":"post","link":"https:\/\/roubler.com\/uk\/resources\/blog\/how-to-choose-the-right-rota-software\/","title":{"rendered":"How to choose the right rota software"},"content":{"rendered":"\n<p>Thanks to ever-evolving workforce management technology, the days of creating rotas in an Excel spreadsheet are numbered. Leaders of shift-based workforces have realised the many pitfalls of these longstanding employee management methods, including confusion about shift scheduling, a lack of clarity over labour costs, staffing budget blow-outs, time wasted on manual data entry, endless data inaccuracies, and incorrect pay runs.<\/p>\n\n\n\n<p>What if you could create fully costed, compliant rotas based on demand, at the click of a button? Intuitive <a href=\"https:\/\/roubler.com\/uk\/features\/rota-software\/\">rota software<\/a> makes this entirely possible.<\/p>\n\n\n\n<p>With a plethora of options and features available, it can be difficult to know where to start when choosing the best rota software solution. To make things easier, we have broken down the benefits of rota software, which features that every rota software system should offer, and the challenges you\u2019ll face when selecting the right solution for your business needs.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\">What are the benefits of using an online rota system?<\/h1>\n\n\n\n<p><a href=\"https:\/\/roubler.com\/uk\/features\/rota-software\/\">Rota software<\/a> is more than just a sophisticated spreadsheet. An online rota system is designed to make managers\u2019 lives easier by speeding up and simplifying the scheduling process, communicating the rota effectively, keeping information in a secure central location, and providing full visibility over rota costs.<\/p>\n\n\n\n<p>An AI-powered online rota system uses employee profile details, built-in compliance rules and staffing budgets to generate cost-effective and compliant rotas with a single click. Once created, you can publish rotas and instantly notify staff via a <a href=\"https:\/\/roubler.com\/uk\/features\/employee-self-service-payroll\/\">staff scheduling app<\/a> or desktop platform so they know exactly where and when they need to be at work.<\/p>\n\n\n\n<p>Rota software can:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Automate rotas with built-in AI techniques<\/li><li>Reduce risk with built-in compliance<\/li><li>Monitor rota costs against sales results<\/li><li>Create labour efficiencies business-wide<\/li><li>Communicate rotas automatically<\/li><li>Send rota and attendance data straight to payroll<\/li><li>Ensure seamless data flow throughout your workforce management.<\/li><\/ul>\n\n\n\n<h1 class=\"wp-block-heading\">The challenges of choosing the best rota software<\/h1>\n\n\n\n<p>Before we go into detail around which rota software features to look out for, it\u2019s important to understand that no two businesses are identical and therefore there is no \u201cone size fits all\u201d solution. Take a strategic approach and think about your short- and long-term goals as you decide which rota software solution is the best fit for your business and industry needs, and which will be able to scale with you, as your business need fluctuate.<\/p>\n\n\n\n<p>For example, <a href=\"https:\/\/roubler.com\/uk\/industry\/hospitality\/\">rota software in hospitality<\/a> needs to be intuitive, user-friendly and scalable to meet ever-changing staffing demand, and <a href=\"https:\/\/roubler.com\/uk\/industry\/healthcare\/\">rota software in healthcare<\/a> needs to help ensure payroll compliance as staff work long and late hours.<\/p>\n\n\n\n<h1 class=\"wp-block-heading\">Key rota software features to look out for<\/h1>\n\n\n\n<p>The best rota software choice is usually one like Roubler where all aspects work together in harmony to create an efficient and streamlined workflow for your business. Certain rota software functions are must-haves to include on your checklist when shopping around.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Easy-to-use interface<\/h2>\n\n\n\n<p>An <a href=\"https:\/\/roubler.com\/uk\/features\/rota-software\/\">easy-to-use and implement rota software<\/a> solution will ensure your team hit the ground running with the right online rota system. Look out for how much training is involved and how much ongoing support is needed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Cloud-based SaaS<\/h2>\n\n\n\n<p>Cloud-based SaaS rota software helps save time when creating rotas, eliminate manual data entry and automate the process of sending time and attendance information to payroll. You will also have access to invaluable business intelligence and insights that live on the cloud\u2060 \u2013 including budgets, timesheet reports, and sales and labour efficiency data \u2013 all available at the click of a button.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Smart shift scheduling<\/h2>\n\n\n\n<p>Make sure your rota software solution includes smart scheduling to help ensure you create the most efficient rotas possible. Powered by machine learning, <a href=\"https:\/\/roubler.com\/uk\/features\/rota-software\/\">Roubler\u2019s smart rota tool<\/a> suggests the right employees for each shift and auto-completes your rosters taking into account availability, location, roles, compliance and labour costs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Staff rota app<\/h2>\n\n\n\n<p>The best rota software solution not only provides managers with an intuitive interface to create rotas but also supplies employees with a <a href=\"https:\/\/roubler.com\/uk\/features\/employee-self-service-payroll\/\">staff rota app<\/a> on which they can view their rotas by day, week or month. A staff rota app like Roubler\u2019s <a href=\"https:\/\/roubler.com\/uk\/features\/employee-self-service-payroll\/\">employee self service app<\/a>, makes it easy for employees to see exactly when and where they\u2019re working, helping prevent any miscommunication.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Built-in compliance<\/h2>\n\n\n\n<p>Your solution should embed compliance <a href=\"https:\/\/roubler.com\/uk\/features\/proactive-compliant-workforce-management\/\/\">checks and measures throughout your rota<\/a>. With Roubler\u2019s rota software, the ability to build in legislative changes makes it easy for you to remain compliant. You\u2019ll gain peace of mind when it comes to meeting obligations and paying your team correctly.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">All-in-one workforce management<\/h2>\n\n\n\n<p>Your rota software solution should connect to all aspects of your workforce management including payroll, time and attendance and <a href=\"https:\/\/roubler.com\/uk\/features\/hr-people-analytics-software\/\">business intelligence<\/a>. Roubler\u2019s rota software provides you with the power of one seamless system for all your workforce management needs.<\/p>\n\n\n\n<p>By incorporating everything you need to recruit, onboard, rota, manage and pay your team, Roubler increases efficiency and drives productivity across every aspect of your workforce.<\/p>\n\n\n\n<p><a href=\"https:\/\/roubler.com\/au\/contact-us\/\">Get in touch<\/a> with one of Roubler\u2019s <a href=\"https:\/\/roubler.com\/uk\/workforce-management-software\/\">workforce management<\/a> experts to find out how we can help you transform your rota practices and make the most out of an online rota system.<\/p>\n\n\n\n<p><em>Follow us on&nbsp;<\/em><a href=\"https:\/\/www.linkedin.com\/company\/roubler\/\"><em>LinkedIn<\/em><\/a><em>&nbsp;for the latest news and tips to manage your workforce.<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Thanks to ever-evolving workforce management technology, the days of creating rotas in an Excel spreadsheet are numbered. Leaders &#8230;<\/p>\n","protected":false},"author":49,"featured_media":15876,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[892,887,916],"tags":[1044,1045,944,540],"class_list":["post-15875","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-innovation-technology","category-business-management","category-rostering-employee-rotas","tag-how-to-make-a-roster","tag-online-rostering-system","tag-rostering-software","tag-workforce-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Choose the Right Rota Software Roubler<\/title>\n<meta name=\"description\" content=\"Not sure which rota software is right for your business or industry? Find out the essential features that businesses like yours should look for here.\u00a0\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/roubler.com\/uk\/resources\/blog\/how-to-choose-the-right-rota-software\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Choose the Right Rota Software | Roubler\" \/>\n<meta property=\"og:description\" content=\"Not sure which rota software is right for your business or industry? Find out the essential features that businesses like yours should look for here.\u00a0\" \/>\n<meta property=\"og:url\" content=\"https:\/\/roubler.com\/uk\/resources\/blog\/how-to-choose-the-right-rota-software\/\" \/>\n<meta property=\"og:site_name\" content=\"Roubler UK\" \/>\n<meta property=\"article:published_time\" content=\"2021-08-08T01:40:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-03-31T01:35:09+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/roubler.com\/uk\/wp-content\/uploads\/sites\/51\/2021\/12\/How-to-choose-the-right-rostering-software-blog-banner-.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1500\" \/>\n\t<meta property=\"og:image:height\" content=\"750\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"author\" content=\"Samantha Hill\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Samantha Hill\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/resources\\\/blog\\\/how-to-choose-the-right-rota-software\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/resources\\\/blog\\\/how-to-choose-the-right-rota-software\\\/\"},\"author\":{\"name\":\"Samantha Hill\",\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/#\\\/schema\\\/person\\\/aa67fb0563cee6112469b5ad64aa84cb\"},\"headline\":\"How to choose the right rota software\",\"datePublished\":\"2021-08-08T01:40:00+00:00\",\"dateModified\":\"2022-03-31T01:35:09+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/resources\\\/blog\\\/how-to-choose-the-right-rota-software\\\/\"},\"wordCount\":868,\"image\":{\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/resources\\\/blog\\\/how-to-choose-the-right-rota-software\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/roubler.com\\\/uk\\\/wp-content\\\/uploads\\\/sites\\\/51\\\/2021\\\/12\\\/How-to-choose-the-right-rostering-software-blog-banner-.png\",\"keywords\":[\"how to make a roster\",\"online rostering system\",\"rostering software\",\"workforce management\"],\"articleSection\":[\"Innovation &amp; technology\",\"Managing your business\",\"Rostering\"],\"inLanguage\":\"en-AU\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/resources\\\/blog\\\/how-to-choose-the-right-rota-software\\\/\",\"url\":\"https:\\\/\\\/roubler.com\\\/uk\\\/resources\\\/blog\\\/how-to-choose-the-right-rota-software\\\/\",\"name\":\"How to Choose the Right Rota Software | Roubler\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/resources\\\/blog\\\/how-to-choose-the-right-rota-software\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/resources\\\/blog\\\/how-to-choose-the-right-rota-software\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/roubler.com\\\/uk\\\/wp-content\\\/uploads\\\/sites\\\/51\\\/2021\\\/12\\\/How-to-choose-the-right-rostering-software-blog-banner-.png\",\"datePublished\":\"2021-08-08T01:40:00+00:00\",\"dateModified\":\"2022-03-31T01:35:09+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/roubler.com\\\/uk\\\/#\\\/schema\\\/person\\\/aa67fb0563cee6112469b5ad64aa84cb\"},\"description\":\"Not sure which rota software is right for your business or industry? 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