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Employee Rostering Software

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Sophisticated simplicity. Intuitive, automated rostering software.

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AI auto rosters with a single click

Roubler’s smart roster software uses AI & machine learning to automatically create your rosters based on preset criteria, reducing wage costs and eliminating hundreds of hours of wasted time spent rostering. Our customers have reported an 81% reduction in rostering time.

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Roubler dashboard on mobile and tablet

“Always on” compliance

True peace of mind. Roubler’s always on compliance tools allow management at HQ to set parameters around shifts or industrial relations requirements with inbuilt hold points automatically flagging store or site managers if they attempt to roster outside of those rules. Simple and beautifully easy to use workflows allow the store manager and employee to agree to changes with all records stored and updated directly within Roubler. Roubler’s auto rostering takes these rules into consideration and with a click of a button auto rosters your entire workforce!

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Plan and forecast your roster with ease.

The Roubler intelligent Smart Rostering tool automatically assesses which employee is best suited for a shift based on availability, demand and skills. Free your managers by allowing Roubler to automatically plan and build out employee rosters in seconds. Best of all, once approved, rosters are sent straight to staff via the employee self service app.

Roubler’s employee rostering software is the intelligent way to roster your staff seamlessly with maximum employee engagement and visibility across your organisation. With inbuilt roster costing functionality, you will have live and accurate labour forecasting on hand at all times.

Intuitive, online rostering.

  • AI automated rostering capability.
  • Live and costed labour forecasting.
  • Simple drag and drop interface.
  • Regular shift pattern management with alerts and built in workflows.
  • Live KPI data including labour cost, labour efficiency, overtime and hours forecast.
  • Multi-site rostering system with added efficiency tools.

Rostering software features

Intelligent employee rostering software

Roubler’s Employee Rostering feature allows you to create rosters quickly in a way that suits you and your business.

  • Live costings, labour efficiency statistics and payroll from the moment you roster the first employee.
  • Drag and drop rostering functionality for allocating individual shifts.
  • Day, week, fortnight and month rostering views.
  • Full visibility of leave and unavailability from your roster.
  • Auto complete the entire employee roster in a single click.
  • The ’Copy Roster’ tool speeds up your rostering process.
  • Add workflows into your rostering for added compliance or operational requirements.

Smart auto rostering tool

Roubler leverages the one system design and instantly pulls data from employee payroll profiles – including payroll rules, leave and unavailability – to achieve intelligent and automated online rostering in seconds.

Roubler’s Smart Rostering tool auto-fills unassigned shifts by assessing the:

  • employees available in your location e.g. those who aren’t on leave
  • type of role required
  • minimum hours off required between shifts
  • maximum working hours limits
  • staff performance rating

With one click, Roubler uses machine learning to suggest the right employees for each shift and auto-completes your roster.

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Multi-site employee rostering

Whether you run multiple divisions within the same location or worksite, are a franchise owner or run multiple locations, Roubler has the flexibility to manage different rosters, work areas, roles, activities and locations all on a single cloud-based software platform.

  • Accurately cost rosters for each division or location prior to publishing.
  • Ideal for franchise and multi-site locations.
  • Have full visibility across all locations anytime, anywhere form your mobile, tablet or PC.
  • Allocate resources to areas or locations of most demand on a central location or site-by-site basis using real time data to support decision making.

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Part-time & full-time shift patterns

By setting weekly or fortnightly shift patterns that can be auto-filled into your roster, you can save hours of work entering shifts and remembering your part and full-time employee’s working hours.

  • Set patterns of work for full-time and part-time employees in their employee profile.
  • Choose a weekly or fortnightly date range and start date for the pattern.
  • Set the hours your employee works each day.

Shift patterns and payroll rules can be used to automatically pre-fill your roster. This leaves you free to concentrate on allocating unassigned shifts individually or by using our one-click Smart Rostering tool to auto-fill the rest!

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Complete payroll rules management

Roubler’s online Rostering software automatically costs out any combination of pay rates, overtime, complex arrangements such as higher duties or split shifts, and will alert you if you roster an individual outside maximum working hours and minimum break time limits.

  • Accurate, reliable and “always on” payroll compliance.
  • Consistently up-to-date with the most recent legislative requirements.
  • Never be caught out with payroll non-compliance again.

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Communicate & manage rosters with our employee self service app

Improve your workplace and employee communication and engagement through the Roubler Rostering system and Employee Self Service app. Roubler will automatically keep your workforce up to date with changes to the roster using mobile app push notifications, SMS or email.

  • Rosters are always visible and communicated live to all employees via Roubler’s mobile app or via the Employee Self Service portal.
  • Workflows can be used to communicate changes that require specific acknowledgement or alerts.
  • Have the option to allow your workforce to accept rostered shifts and track this in real time from the rostering system.

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Swap shifts without confusion

Roubler’s Shift Swapping function eliminates the confusion caused by shift swapping via text message, WhatsApp, Facebook or email.

  • Employees can offer their shift to others in the same location using the mobile app. Online rosters are automatically updated when swaps occur.
  • Automatic notifications are sent to all employees about available and taken shifts.
  • Employees can manage their own shifts, taking the burden off managers.

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Send ad-hoc shift requests

Roubler gives you the flexibility to create and send a request to your employees to approve or reject the shift change directly from the Rostering tool.

  • Roubler will automatically prompt you if approval from an employee is needed for a particular shift or shift change.
  • Send requests to employees to work a shift that is longer or shorter than their employment conditions allow or without the minimum time between shifts.
  • Send requests to employees to work a shift outside their normal shift pattern or in addition to their current roster or shift pattern.
  • A push notification and email is sent to the employee to alert them of the request. They can then approve or reject the shift. If approved, it will automatically appear in their roster.

View approved leave & unavailability

There’s nothing more frustrating than having to move between applications, tabs or even software programs just to check details while you’re in the middle of creating a roster.

With Roubler, you can view all approved leave requests and unavailability requests from within the Rostering tool, saving you time and painful cross-checking.

What our customers say

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