{"id":8706,"date":"2019-04-09T10:02:36","date_gmt":"2019-04-09T00:02:36","guid":{"rendered":"https:\/\/roubler.com\/au\/?p=8706"},"modified":"2019-04-16T13:46:59","modified_gmt":"2019-04-16T03:46:59","slug":"help-employees-adjust-online-timesheets","status":"publish","type":"post","link":"https:\/\/roubler.com\/au\/resources\/blog\/help-employees-adjust-online-timesheets\/","title":{"rendered":"How to talk to employees about online timesheets"},"content":{"rendered":"

Moving your rostering and time and attendance<\/u><\/a> functions online is a big undertaking, but one that offers so many benefits \u2013 from reduced administration time to fewer errors and more accurate pay runs. But many businesses forget that some staff may find the transition to online timesheets, tablet timeclocks and rosters on their smartphones a bigger leap than others. This resistance has the potential to hinder your efforts to implement the new system and reap the benefits you are seeking.<\/p>\n

Thankfully, there are a few steps you can take (that don’t involve a megaphone!) to alleviate your employee\u2019s concerns and help them transition to this new, better way of recording and viewing their time at work.<\/p>\n

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  1. Communicate early and often<\/strong><\/li>\n<\/ol>\n

    As soon as you are confident that the project to move to online timesheets is in progress, start communicating with your employees.<\/p>\n

    Don\u2019t limit your communication to one \u2018announcement email\u2019 \u2013 continue to talk to your employees throughout the implementation phase and into the first few months of using the new time and attendance system. Offer them updates on how the project is progressing, basic training materials, photos of any new hardware and even screenshots of what the system will look like to them.<\/p>\n

    Remember to use a mix of communication methods including email, bulletin boards, intranet and staff meetings. People often have different preferences for how they like to receive and absorb information so you\u2019ll need to take these into account when you choose your communication methods (e.g. some people hate email; some people prefer face-to-face meetings so they can ask questions).<\/p>\n

    A word about messaging:<\/p>\n

    People want to know what\u2019s in it for them, so focus on the benefits rather than the change. We also recommend placing an emphasis on the fact that online timesheets and rosters will reduce the amount of work they have to do! For example:<\/p>\n